Services receive payment for the Additional Educator subsidy by submitting claims for the number of hours the Additional Educator was employed up to the maximum weekly approved hours on the approved IS Case.

When submitting claims, services are required to:
  • Identify the Additional Educator;
  • Outline the hours the Additional Educator attended the care environment; and
  • Provide details of the eligible child (or children) in the care environment, including their enrolment and attendance information.

Compliance with the 60 day rule

The service must submit claims within 60 days of the fortnight the eligible child or children listed on the approved IS Case attended the service. If a service does not submit any claims for more than 60 days during the approval period, the IS Case will automatically be inactivated and new claims cannot be submitted. Cases can be reactivated at the agreement of the IDF Manager, and once reactivated, new claims must be submitted according to the 60 day rule. If a service requires their case to be reactivated, they should contact the IDF Manager.

Documentary Evidence

The service must retain relevant evidence of the eligible child/children on the IS Case and the Additional Educator. This may include:
  • Evidence of the child/children’s attendance, such as sign in and sign out sheet with parent signature; and
  • Additional educator attendance, such as time sheets signed by the Additional Educator.

Payment of the IDF Subsidy

The IDF Subsidy for an Additional Educator is paid directly to the service, from the Department, to the same payee details it has nominated to receive its child care fee assistance payments on behalf of families. Payment to BBF services occurs via electronic transfer to a nominated account following the provision of an invoice to the IDF Manager. Following a successfully executed claim, the service will typically receive payment within 4-6 business days.