IDF Subsidy for Immediate/Time Limited Support can be approved for up to 8 weeks, and up to 100 hours, to support the inclusion of a child with high support needs in a care environment. Immediate/Time Limited Support can only be approved once for a service for the same child. Services eligible to apply for Immediate/Time Limited Support are:

• Long Day Care services
• Outside School Hours Care services, including Vacation Care services
• Occasional Care services
• Mobile Services
• Budget Based Funded Programme services

Overview of Application Requirements

Information is provided in a business case to demonstrate that the service meets the following eligibility requirements:
  • The child has high support needs and a diagnosed disability, is undergoing assessment for a disability, or is presenting with challenging/disruptive behaviours likely to be associated with disability;
  • There is an immediate barrier to the child’s inclusion in the care environment;
  • An additional educator for a time limited period is the most appropriate solution to the presenting barrier/s; and
  • Longer term and alternate solutions will need to be determined to support the child’s ongoing inclusion.
 Other requirements:
  • A signed ‘Permission to Share Personal Information for the purposes of the Inclusion Support Programme’ form (Family Consent Form) is required.
  • Documentary evidence of a child’s diagnosis or undergoing assessment for diagnosis is not required for the IDF Subsidy for Immediate/Time Limited Support.
  • A completed Strategic Inclusion Plan (SIP) is not required at the time of application. The service is however required to complete the SIP following the assessment and outcome of the application.

SIP requirements

The service seeking the IDF Subsidy for Immediate/Time Limited Support is not required to develop a fully completed SIP at the time of application. Following are the requirements for submitting an application for Immediate/Time Limited Support:

Step 1: On the Care Environment Tile: Create a Care Environment if one is not already created for the care environment, and create or update the Inclusion Profile for the care environment.

Step 2: Add the child requiring support to the children’s page on the SIP. A signed ‘Permission to Share Personal Information form’ (Family Consent Form) needs to be added to the attachments section.

Please Note: The service is required to complete the SIP following the assessment and outcome of the application.  This includes the identification of the barriers to inclusion in the care environment for all children and the development of strategies and actions to address these barriers.

Completing an application

Step 1: Create an Inclusion Support case on the portal
Select Immediate/Time Limited as the type of support required.

Step 2: Complete the Children and Enrolments page
Select which child from the SIP should be associated to the Case. Services are required to complete Additional Information about the child that explains the reasons why the service requires the support of an additional educator to support inclusion of this child in the care environment at this time.

Step 3: Complete the Care Environment page

Complete details about the Care Environment and the Daily Profile to provide information about the specific care environment.

Step 4: Complete the Care Week Profile page

The Care Week Profile provides information about the sessions of care for an eligible child associated to the IS Case. The service must add a session of care for the day the eligible child is enrolled, which indicates:

  • The normal in and out time

  • Whether the child’s attendance varies each week

    • No – the child attends this session each week

    • Other – the child has an irregular pattern of attendance

    • Rostered care – the child’s attendance depends on parents roster

    • Week On/Week Off – the child attends this session each fortnight

  • How many hours of support is requested from the IDF Subsidy for this session

Step 5: Complete the Day Summary page

The Day Summary provides an overview of the support requested each day, which provides the sum of the total requested hours each week, for each payment type.

Step 6: Authorised Personnel

The authorised personnel is the person who can be contacted at the service regarding the IS Case. More than one authorised personnel can be added to the case. The authorised personnel selected on the IS Case will be listed on the SIP and any associated IS Cases.

Step 7: Notes

The notes page allows general notes to be added about the IS Case by the service, IA and IDF Manager. Notes are not mandatory, however they can assist communication between the service, IA and IDF Manager.

Submitting an application

Step 8: Endorsement

The IA must endorse the IS Case before submitting it to the IDF Manager for assessment. Before endorsing the IS Case, the IA must review the content of the IS Case. The endorsement and notes from the IA will be considered as part of the IDF Manager’s assessment of the IS Case.


The IDF Manager will assess the information in the IS Case against the eligibility requirements of the guidelines to determine the funding support required by the service. Applications for the IDF Immediate/Time Limited Support are typically assessed and the service notified of the outcome within 5 business days.

If funding is approved

The service will receive an email with an Approval Letter attached, providing the details of their approved IS Case. This will be sent to the Organisation Email on the primary CCB Approval ID of the SIP.

If funding is not approved

The service will receive an email with an Application Declined letter attached. This will be sent to the Organisation Email on the primary CCB Approval ID of the SIP.